Get started
- Install Required Fields & Approvals from the monday.com marketplace (account admins install apps).
- On a board, click + Add view → Apps → Required Fields & Approvals.
- Click Connect monday once, add a rule and switch the guard on.
Rules
- Must be filled first: columns that need a value before an item may get a status label (text, numbers, dates, people, files, checkboxes, links and more).
- Only from: the labels an item may come from, e.g. “Done” only from “In review” (Basic plan).
- Approvers: only these people may set the label, e.g. “Approved” (Pro plan).
- Per rule: undo the change and tell them, or only tell them.
What happens on a change
monday cannot stop a click before it happens. Required Fields & Approvals checks each status change right after it is made, usually within a few seconds. A change that breaks a rule is put back to the previous status, the item gets an update that says what is missing, and the person gets a notification. Every check is listed in the activity log on the board view.
Item view
Add the Required Fields & Approvals item view so people see what each guarded status still needs before they change it.
Automation
In monday automations, “Check the item against Required Fields & Approvals rules” stops an automation with a clear message when an item does not meet the rule of its current status.
Plans
Free guards one board with a few rules. Paid plans add boards, allowed previous statuses, approvers and more checks per month; billing runs through monday.com.
Roles & permissions
Viewers and guests can see the rules and the log; changing them needs edit access. Required Fields & Approvals reads only boards the person using it can open.
Questions? contact@crimsonfern.com · we reply within 2 business days.